100% On-Premise Secure & Compliant Architecture
Keeps all corporate announcements and messaging strictly within your hospital local network (LAN). Reduces personal mobile phone distraction and keeps staff focused on their workstation PCs.
Hospital Internal Corporate Information & Communication System
Internal announcements with read-tracking, contracted institution & private insurance guides, smart extension directory, and department messaging on a single screen. Reduce personal phone usage and keep a complete audit trail of every announcement.
✓
Zero Cloud / External Data Transfer
✓
Zero Writes to Primary HIS Database (100% Isolated)
✓
Real-Time Secretary Read / Unread Audit Trail
✓
Runs on Local Network (LAN) Without Internet
🔍 Real Med KİB v1.0.0 Desktop Application Screenshots — Click any image to zoom or switch between module tabs.
CRITICAL CONTROL MECHANISM FOR HEALTHCARE INSTITUTIONS
Eliminate Unnecessary Phone Traffic & Track Every Official Notice in Writing
In the fast-changing healthcare sector, billing updates, private insurance rules, and patient registration protocols are recorded, searchable, and read-verified.
Know Exactly Which Secretary Read Each Notice
Every medical secretary can easily read department-specific updates and billing rules. Managers have a built-in control mechanism showing exactly which staff members have read or not read each notice.
End Unnecessary Internal Phone Line Congestion
Prevents internal phone lines from being tied up with routine questions. With a live extension directory, department channels, and insurance guides, hospital phones stay free for urgent care.
100% Isolated Database & Zero HIS Risk
Operates on its own dedicated database in a shared LAN folder and never writes to your main Hospital Information System (HIS/HBYS). Optional HIS login sync and read-only tracking modules available.
MODULES & CAPABILITIES
All Essential Hospital Communication & Compliance Modules on One Screen
Battle-tested daily by 50+ hospital staff, designed specifically for IT Directors, Chief Physicians, and Patient Services Managers.
📢 READ-TRACKED COMPLIANCE NOTICES
Internal Announcements, PDF Export & Read Receipt Audit
Publish regulatory updates, billing rules, and step-by-step instructions on what medical secretaries must verify when opening patient accounts. Create educational and operational guides tailored to each department.
- Admin Read-Tracking Control: See exactly which secretaries have read or not read each notice
- Department-specific targeting (ER Secretary, Admission, Inpatient, Cashier, MRI, Radiology, etc.)
- One-click "Download PDF" so secretaries can print notices and keep desk reference notes
- Accelerates onboarding for newly hired secretaries with a complete institutional knowledge base
💬 INSTANT SUPPORT & MESSAGING
Department Chat & Instant Desktop Notifications
Channel-based messaging (#General, #SystemInfo, #Billing, etc.) with pinned messages and role-based access. Administrators can create dedicated channels for each department and assign staff. Incoming messages trigger instant desktop notifications.
- Admin-managed department channels with granular user assignment
- Instant desktop notification pop-ups and pinned priority messages
- Written accountability: Permanent, searchable internal communication log
📞 INTERNAL DIRECTORY
Smart Internal Phone Directory
An always-updated, searchable directory displaying hospital units and internal extensions (1100 Emergency, 1800 Pharmacy, 1200 Patient Services, etc.). Ensures staff always reach the right extension in seconds.
- Instant search by extension number, staff name, clinic, or department
- No more outdated paper lists: Extension updates appear immediately on all PCs
- Significantly reduces switchboard load and internal phone congestion
🛡️ FULL ADMIN CONTROL & PERMISSIONS
Advanced Admin Management Panel & Database Backup
View currently online users, check when any staff member was last online, monitor total/active/inactive user counts, manage user roles, and customize module visibility effortlessly.
- Live online user presence, last-seen timestamps, and active/inactive account toggles
- Create custom user types, enable/disable modules, and choose which roles can view each page
- Create local users manually if you prefer not to use HIS (HBYS) user login integration
- One-click manual database backup and auto-start on Windows boot configuration
🏥 INSTITUTION & PROTOCOL GUIDE
Contracted Institutions & Private Insurance Guide
A dedicated reference hub enabling frontline staff to strictly follow contracted institution protocols and insurance terms (Allianz, Bupa/Acıbadem, Türkiye Insurance, Contracted Unions, etc.). Dramatically improves accuracy and reduces claim rejections.
- Structured tabs per insurer: General Rules, Document Rules, Contact Info, Portal Login & Procedure Codes
- One-click "Download All PDF" and instant rule search (follow-up periods, tariff rules, pre-auth conditions)
- Minimizes billing errors and claim denials across reception and billing desks
EMERGENCY & TOP-BAR BROADCAST
Instant Top-of-Screen Broadcast Banner
Use "Send Notification" to broadcast urgent announcements or emergency codes that immediately appear at the very top of every active user's computer screen.
- Displays prominently at the top of the screen regardless of which window is open
- Ideal for urgent administrative directives, IT maintenance alerts, and emergency codes
ISOLATED DB & CUSTOM HIS MODULES
Isolated Database, Optional HIS Login & Custom Tracking Modules
Med KİB runs on its own separate database and never writes to your hospital's primary HIS database. Custom read-only modules can be added to streamline frontline workflows.
- Optional Pending Private Insurance Tracker and File Tracking System modules
- Pulls live tracking data via safe, strictly read-only queries from the HIS database
- Optional seamless login using existing HIS (HBYS) usernames and passwords
COMPARISON MATRIX
Why Med KİB Instead of WhatsApp or MS Teams?
Generic consumer and office chat tools fail to meet hospital data privacy, LAN resilience, and secretary audit requirements.
| Evaluation Criteria | ★ RECOMMENDED Med KİB (Hospital-Built) | WhatsApp (Mobile / Web) | Microsoft Teams |
|---|---|---|---|
| Data Privacy & GDPR / HIPAA / KVKK Fine Risk | ✓ 100% Secure & Compliant (Data never leaves hospital LAN) | ✗ Severe Fine Risk (Foreign cloud servers, unauthorized data transfer) | ⚠ Cloud-Hosted (External cloud storage & complex compliance setup) |
| Local Network (LAN) Independence (Offline Resilience) | ✓ 100% LAN Operation (Continues working even if internet is cut) | ✗ Completely Fails Without External Internet | ✗ Completely Fails Without External Internet |
| Per-User Monthly USD Cost | ✓ Fixed, Cost-Effective Institutional License (No per-user USD fees) | ⚠ Free app, but massive regulatory fine and productivity loss cost | ✗ High Recurring USD Cost ($4–$12+ per user every month) |
| Secretary Notice Read/Unread Audit & PDF Export | ✓ Department Filtering, One-Click PDF & Admin Read/Unread Audit | ✗ Buried in chat history, no institutional read-compliance audit | ✗ Overly complex and lacks dedicated medical secretary audit workflows |
| Internal Phone Directory & Contracted Insurance Guide | ✓ Built-In Smart Extension Directory + Insurance Protocol Guide | ✗ None | ✗ None |
| Reducing Personal Mobile Phone Distraction | ✓ Workstation-Focused Desktop App — Eliminates Phone Distraction | ✗ Forces staff onto personal smartphones during working hours | ⚠ Generic office tool not tailored for frontline hospital reception |
| HIS (HBYS) Read-Only Sync & Insurance/File Tracking | ✓ Isolated DB + Optional HIS Login & Insurance/File Tracking Modules | ✗ Impossible | ✗ Requires expensive custom enterprise integration |
FRICTIONLESS REMOTE DEPLOYMENT
Remote Setup in 30 Minutes Without Disrupting Hospital Operations!
The database is created in a shared folder on your local network (LAN) and shared by all workstations—completely separate from your primary HIS database.
STEP 01
Schedule & Coordinate with Hospital IT
After your demo request, our specialists coordinate with your IT Manager to configure the shared LAN folder and optional module preferences.
STEP 02
30-Minute Setup via AnyDesk / TeamViewer
Via AnyDesk or TeamViewer, the isolated Med KİB database is initialized in your shared LAN folder and either local users or HIS login credentials are set up.
STEP 03
Same-Day Go-Live & Zero HIS Conflict
Zero write operations are ever made to your HIS database. The app launches automatically on staff PCs and departments begin using it the very same day.
🖧 Shared LAN Folder & Isolated Database Architecture
Reception, Outpatient Clinics, ER, Cashier, Billing & Admin Workstations
⇄ LAN (Ortak Klasör) ⇄
Hospital Local Network (LAN) — Shared Folder (Med KİB Isolated DB)
🔒 %100 İzole (Yazma Yok)
Primary HIS Database (Zero Writes • 100% Isolated • Optional Read-Only Query)
FLEXIBLE LICENSING MODELS
Transparent Institutional Licensing Scaled to Your Facility
No recurring per-user monthly fees. Every plan includes a full-featured 30-Day Free Demo Setup.
STARTER
👥 1 – 25 Users
Medical Center / Polyclinic
Ideal starter license for polyclinics, outpatient centers, and specialty clinics.
Custom Quote
Fixed Corporate License • 30-Day Free Trial
- ✓ 1 – 25 Active User Licenses
- ✓ Core Modules (Department Chat & Phone Directory)
- ✓ Internal Announcements & One-Click PDF Export
- ✓ Secretary Read / Unread Audit Tracking
- ✓ Local Network (LAN) Isolated Database Setup
- ✓ 30-Min Remote Deployment & Standard Support
MOST POPULAR
👥 25 – 100 Users
Private Hospital
Full-featured internal communication and compliance control for private hospitals.
Most Popular Plan
No Per-User Monthly Fees • 30-Day Free Trial
- ✓ 25 – 100 Active User Licenses
- ✓ All Core Modules Included (Chat, Directory, Notices)
- ✓ Contracted Institutions & Private Insurance Guide
- ✓ Top-of-Screen Instant Alert & Emergency Broadcasts
- ✓ Custom Announcement Channels & Role Permissions
- ✓ Advanced Admin Panel, Live Presence & DB Backup
- ✓ Priority Remote Support & Rapid Onboarding
ENTERPRISE
👥 100 – 200 Users
Healthcare Group / Enterprise
High-capacity hospitals and multi-branch healthcare groups requiring custom integration.
Enterprise License
Multi-Branch & HBYS Sync • 30-Day Free Trial
- ✓ 100 – 200 Active User Licenses
- ✓ Unlimited Department & Broadcast Channels
- ✓ Multi-Branch / Campus Centralized Architecture
- ✓ HIS (HBYS) Username & Password Login Integration
- ✓ Pending Private Insurance & File Tracking Modules
- ✓ Read-Only HIS Query Sync (Zero Write Risk)
- ✓ Custom Integration & Dedicated VIP Support
PUBLIC & ACADEMIC
👥 200+ Users
Public, University & Research Hospitals
Tailor-made scalable deployment for university, training, and public research hospitals.
Custom Project Tender
200+ Users • Custom Module Development
- ✓ 200+ & Unlimited User Capacity
- ✓ Unlimited Channels, Units & Custom Roles
- ✓ Custom Institution-Specific Pages & Workflows
- ✓ On-Demand Custom Software Module Development
- ✓ Strict On-Premise / Air-Gapped Network Compliance
- ✓ Dedicated Staff Training, Docs & Enterprise SLA
💡 Contact us for custom module requirements (Pending Private Insurance Tracker, File Tracking, HIS User Login Sync).
ZERO-SETUP FREE LIVE PRESENTATION
Not Ready for a Demo Install Yet? Join a 15-Minute Live Presentation!
Want to see Med KİB in action before installing anything on your hospital workstations? We offer a personalized screen-share walkthrough via Zoom, Google Meet, or Skype. Reach out directly via WhatsApp, Mobile Phone, or Email—no form required.
Chat via WhatsApp & Mobile
Message us directly on WhatsApp to schedule a live presentation, request a Zoom / Google Meet / Skype link, or ask any questions.
📱 +905307865300
💬 Request Live Demo via WhatsApp
Call Our Mobile Line Directly
Skip the form and call our direct mobile number to discuss system workflow, licensing, or schedule a live online walkthrough right away.
📞 +905307865300
📞 Call Mobile Number Now
Schedule via Email
Send us your preferred date/time and platform (Zoom, Google Meet, or Skype) by email and we will send your meeting invitation right away.
✉️ info@medkib.com
✉️ Send an Email
30-DAY FREE DEMO OR LIVE PRESENTATION FORM
Request a 30-Day Free Demo or Live Online Presentation
Choose a 30-day free trial installation on your local network, or request a 15-minute live presentation via Zoom, Google Meet, or Skype with zero setup.
Live Walkthrough via Zoom / Google Meet / Skype
Not ready to install a demo yet? Join a 15-minute screen-share presentation to explore every module live and ask questions.
30-Day Full-Featured Free Trial
Or deploy remotely in 30 minutes via AnyDesk / TeamViewer into your shared LAN folder and test it live with your staff for 30 days.
Zero HIS Interference & 100% Safe
No write operations are ever performed on your existing HIS database—100% isolated and safe.
FREQUENTLY ASKED QUESTIONS
Top Questions from Chief Physicians & Hospital IT Directors
Everything you need to know about LAN architecture, GDPR/KVKK compliance, HIS isolation, and deployment.
Absolutely not. Med KİB operates on its own completely isolated database stored in a shared local network folder. It never performs any write operations on your primary HIS database, guaranteeing zero conflict and zero performance impact. Optional custom modules (such as Pending Insurance Tracking or HIS credential login) use strictly read-only queries.
No. Med KİB runs entirely on your hospital's local area network (LAN) using a shared network database. Even if external internet is completely down, all internal messaging, instant desktop alerts, extension directories, and department guides continue operating without interruption.
No data ever leaves your hospital's local network. All communications, files, and logs remain 100% on-premise. By replacing consumer messaging apps like WhatsApp, Med KİB eliminates severe GDPR/KVKK data breach penalties and keeps staff focused on their workstation PCs rather than personal mobile phones.
Yes! Built on the principle of "spoken words fly away, written words remain", managers can track in real time exactly which staff members have read each department announcement and who has not yet viewed it. Staff can also export announcements to PDF for printing and desk reference.
Remote deployment via AnyDesk or TeamViewer takes only 30 minutes without any disruption to daily hospital workflows. In coordination with your IT department, the database is initialized in a shared LAN folder and staff can start using the platform the very same day.
Yes. HIS integration is completely optional. Through the built-in Admin Panel, you can create local users manually, define custom user types/roles, toggle modules active or inactive, control page-level visibility per role, view online users, and take one-click manual database backups.